Sample On-Site Audit Assessment: Insights and Key Learnings from All Set Workplace

At All Set Workplace, we understand that each office environment presents unique challenges that influence employees' health, comfort, and productivity. Our recent on-site audit assessments across two client locations provided us with valuable insights into common ergonomic and wellness concerns, allowing us to design impactful solutions tailored to in-office and remote setups. Here, we showcase key findings from these audits and outline recommended improvements aimed at fostering a healthier, more comfortable workplace.

The Audit at a Glance: Common Issues Identified

The audit revealed a variety of ergonomic issues that, when left unaddressed, can impact employees’ well-being and efficiency. Key areas included:

• Back Pain (44% of cases): Most commonly due to insufficient chair support and improper desk height.

  
  

• Neck Pain (22%): Often linked to incorrect monitor height and screen distance.

  
  

• Eye Strain (18%): Frequently caused by prolonged screen exposure and inadequate lighting.

  
  

• Shoulder Pain (6%) and Other Musculoskeletal Issues (12%).

  
  

These findings underline the importance of a proactive approach to ergonomics, as employees often refrain from reporting discomfort until the symptoms become severe.

Key Learnings and Root Causes

Understanding the root causes of these ergonomic challenges is essential to creating effective solutions. Here are some of the main takeaways:

• Improper Seating and Desk Configuration: Poor chair support and non-adjustable desks contribute heavily to back pain and poor posture.

  
  

• Screen Positioning: Monitors set at incorrect heights or distances strain the neck and shoulders, making a strong case for adjustable equipment.

  
  

• Lighting and Screen Use: Insufficient lighting paired with prolonged screen use without breaks leads to significant eye strain.

  
  

These insights reinforce our belief that customising workspaces to suit individual needs is crucial for promoting a healthier work environment.

Proposed Solutions: Enhancing Workplace Well-being

Our ergonomic solutions target three main areas: physical setup adjustments, positive work habits, and ergonomic education. Here’s a look at our tailored recommendations:

• Physical Setup Adjustments: We recommend adjustable chairs, desks, and monitor arms that support correct posture. These adjustments minimise strain on the back and neck while fostering a more flexible and comfortable workspace.
  
  

• Healthy Work Habits: Encouraging frequent breaks and posture variations can alleviate eye strain and reduce musculoskeletal stress. Brief stretching exercises and adjusting seating throughout the day can be very effective in reducing discomfort.
  
  

• Educational Support: Knowledge is as important as equipment. We offer workshops, webinars, and one-on-one training that empower employees to maintain ergonomic best practices. This education is designed to fit both in-office and remote work settings, making it inclusive and versatile.

Through these interventions, we aim to reduce the incidence of workplace injuries, promote overall well-being, and ultimately enhance productivity.

A Broader Impact: Contributing to Our Global Health Initiative

Our commitment to employee health goes beyond on-site adjustments. This audit forms part of our broader Global Health Initiative, where we advocate for employee well-being through ergonomic assessments, training, and ongoing support.

With this initiative, we envision workspaces where employees feel physically supported and empowered to take control of their health, regardless of whether they’re working from home or in a traditional office setting.

Conclusion:

Ensuring compliance and effective risk management is not just about meeting legal requirements—it's about creating a safe, healthy, and productive work environment. By prioritising these aspects, businesses can protect their employees, enhance their reputation, and ultimately achieve greater success. At All Set Workplace, we are committed to helping you navigate the complexities of compliance and risk management, providing solutions that are both effective and sustainable.

Get in touch today and transform your workplace for the better.

For more information, please contact:

Kieran O'Reilly, CEO

kieran@allsetworkplace.com